Skip to content
Terms and Conditions for Xplore! Nature Birthday Parties

All confirmed birthday party bookings made with Xplore! Nature (trading name of North Wales Science Ltd) are bound by the following terms and conditions. Bookings are confirmed upon receipt of a booking confirmation sent by email and are deemed as being accepted by the organiser unless we hear from you within 1 working day.

Xplore! Nature parties take place at our forest school at Wrexham University Northop Campus, Northop, Flintshire CH7 6AA.

Please read the following paragraphs carefully.

Pricing

Our birthday parties are £200 for up to 10 participants and £18 per each additional participant (maximum of 20 participants).

 
Cancellations

If you wish to cancel your booking 4 weeks or more in advance of your scheduled date, there will be no cancellation charge.If you wish to cancel your booking between 2 and 4 weeks in advance of your scheduled date, then a cancellation charge of 50% of the full charge will apply.

If you wish to cancel less than 2 weeks in advance of your scheduled date the full charge will apply.

Please refer to your booking confirmation for the price per head and number of party guests. This is used to calculate the full charge of your booking.

These charges are applied because it is extremely difficult for Xplore! Nature to obtain another booking at such short notice, and to cover the cost of any resources and staffing Xplore! Nature will have allocated for the event.

 
ReschedulingIf you wish to change the date of your booking, it must be done with at least 4 weeks’ notice, otherwise the above cancellation fees will apply. A booking can be rescheduled a maximum of two times; any further rescheduling will be subject to the full charge of the initial booking, plus the cost of the new booking.
 
Failure to attend
If you have a confirmed booking with Xplore! Nature and do not attend on the agreed date and time, then the full charge of the booking will apply, this includes any additional participants.
 
Exclusions
The cancellation fee will not apply if Xplore! Nature deems any of the following situations to have caused or contributed to the cancellation of your booking:
  1. Exceptional circumstances where Xplore! Nature is no longer able to fulfil the booking as agreed.
  2. Adverse weather conditions (this is applied at the discretion of the Bookings and Admin Coordinator)
  3. Other unforeseen circumstances (this is applied at the discretion of the Bookings and Admin Coordinator)
 
Supervision
Xplore! Nature Staff are not responsible for the behaviour or supervision of groups of any size. Please ensure an appropriate level of adult supervision is provided for your party. This should be at least one adult and Xplore! Nature staff should not be included. Xplore! Nature Staff will not continue an activity where appropriate supervision is not provided, or the behaviour of participants cannot be controlled.

Children aged 13 years and under are to be supervised by an adult aged over 18 years. We reserve the right to bring parties to an end early where the behaviour of any child[ren] is deemed unacceptable. Xplore! Nature staff will provide interactive activities; we cannot be held responsible for the supervision of children under any circumstances.

 
Weather

We will endeavour to operate at all times of year and as per the forest school ethos, sessions will continue in all but the most adverse weather conditions. We are situated at just over 180 metres altitude, close to the north Wales coast, as such we do get considerably high winds, rain and snow fall at times and this weather is a major factor in how we operate. If due to adverse weather conditions sessions cannot go ahead, we will do our utmost to reschedule for another date and time in more stable conditions.

 

Appropriate clothing & Footwear

  • Sturdy trainers, boots, or wellies (no sandals/ plimsoles/ your best shoes)
  • Thick socks or two pairs
  • Long trousers and long sleeves (to protect arms & legs from stinging insects, plants, and sunlight)
  • A waterproof jacket or poncho (and trousers if available)
  • A hat and sun cream (if the weather is particularly hot)
  • Hats and gloves (on cold or particularly wet days)
  • Hoodie or fleece (even in summer we have cold, wet and windy days)
  • Plastic bags for dirty clothes and shoes
  • Water and snack (we do provide hot chocolate/drinks and snack, but personal provisions are welcomed)
 
Food and drink

All Xplore! Nature parties include cold and hot drinks for the party participants, plus a campfire snack.  You are welcome to bring additional food with you. Please note no alcohol is permitted on site and we ask that any vaping or smoking takes place in the car park, not within our forest school site.

Prior to your booking taking place, you must ensure that any intolerances or allergens are recorded on your medical form (provided with your booking confirmation)

Skip to content